InTime Services

Anywhere, Any Time Visibility for Owners

Owners are setup in the InTime system and can effectively see all of their property activities online with real-time reporting, accounting, and communications from InTime.  This dramatically saves owners time and money.  Here are some of the thing’s owners will be able to do from anywhere at anytime.

• View and stay informed on each property activity
• Real-time mobile alerts on issues with the ability to prioritize them or hand them off to InTime to resolve
• Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc)
• Maintain real-time revenue and expense management
• Alerting of resident move-ins, move-outs and on-going management
• Prepare for larger expenditures and preventive maintenance
• Provide annual reporting, structured for tax purposes as well as tax documents including a 1099’s for vendors
• Easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses
• Manage preferred maintenance vendors

Renting and Leasing Service

• Evaluate the property and determine the best rental rate
• Perform detailed documentation of the interior and exterior including photos
• Offer recommendations on repairs and cosmetic improvements to maximize rent while providing good ROI
• Gather data on rental rates in the area and work with owners to determine the optimal rates
• Discuss with owners the pros and cons of different policies such as accepting pets, allowing smoking etc.
• Install a lock box

Property Marketing Services

• Prepare home for rent
• Clean home and optimize interior appeal
• Manicure landscaping to increase curb appeal
• Advertise the property on Zillow, Apartment.com, and more
• Work with other realtors and leasing agents to find a resident
• Field inquiries from prospects
• Meet prospective residents for showings
• Manage rental applications

Resident Screening and Selection

• Perform a background check to verify identity, income, credit history, rental history, etc.
• Grade resident according to pre-defined resident criteria
• Inform residents who were turned down

Resident Portal and Mobile App

Residents are added to the InTime portal which gives them real-time access online or through our mobile app to pay rent, manage their lease, and request service.  This allows residents to have a positive rental experience and adhere to today’s busy lifestyles.

New Resident Initiation

• Setup new resident in the InTime portal
• Manage lease signing process through eSign to all parties
• Manage acceptance of lease guidelines
• Setup escrow agreements per state requirements
• Accept security deposits, first month and last month payments through the portal
• Perform move-in inspection with resident and electronic acceptance of condition prior to move-in.
• Offer resident insurance policies to protect owners and residents

Rent Collection

• Residents pay rent monthly through the InTime portal by ACH with immediate owner notifications
• Late rent reminders to resident and owner after 15 days
• Late fees and bad check fees assessed to resident account
• Other billable services assessed to resident account as they are received

Evictions and Legal Action

• Trigger is setup to send quit notices and begin eviction process with fees assessed to the resident account.
• Attorney fees are assessed to the resident account with the ability to cure before court dates
• Understand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties

Annual or Periodic Inspections

• Perform periodic inspections (inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
• Send owner periodic reports on the condition of the property through the InTime portal

Automated Maintenance and Repairs

• Residents open priority and non-priority maintenance and repair requests through their InTime portal account
• Owner is immediately notified and can prioritize responses
• InTime can provide onsite assessment, repair and coordinate vendors

Resident Move Out

• Inspect unit and fill out a report on the property's condition when the client moves out
• Provide resident with a copy as well as estimated damages
• Return the balance of the security deposit to the resident
• Clean unit and perform and needed repairs or upgrades
• Re-key the locks
• Put the property back on the market for rent

Vendor Management

• Owners have the option of designating the vendors they want to use for on-going maintenance or allow InTime to manage requests through their network of vendors
• Vendor partners include licensed, bonded and insured handyman services, trash removal, painting, cleaning, carpeting, plumbing, electrical, HVAC, landscaping, snow removal, roofing, construction and architect services
• Advanced services include renovation and construction management

Selling your property?

When it comes time to sell your property, the records you maintain with InTime become vital records on the revenue and expense history and proper maintenance of the property. This can increase the value of the property.  Plus, InTime can help with the sale through our real-estate partner affiliations.

Looking for new Property to Invest in?

Let us help you find the right property.  Through our affiliation with a leading real estate firm, we find on and off-market opportunities.